Setting up your workstation

Display Screen Equipment

A well-designed workstation encompasses all of the following factors:


  • Your eyes should be in line with the top of the monitor.
  • Ensure there is sufficient work space for all equipment and documents.
  • Your desk and monitor should be positioned to evade bright reflections or glare.
  • Ensure sufficient space underneath your desk so that you are able to move your legs whilst also avoiding surplus pressure on the backs of your knees and legs from the edge of your seat


  • Area in front of the keyboard will allow you to give your hands and wrists a break when not typing.
  • Attempt to ensure wrists stay straight during typing
  • Do not overstretch the fingers whilst typing and keep a soft touch on the keypad

Working Zones

There are 3 ergonomic working zones which are used to organise your desk.
Segmenting your desk into these zones not only keeps your workspace tidy and
organised, it also helps to improve your posture whilst sitting at your work station.

  • The ‘Usual Work’ zone should contain the items on your desk that you use the most often, including: mouse, notepad, pen and keyboard.
  • The ‘Occasional Work’ zone should be located an arms length away from you. In this zone, you should keep equipment that you use through the day but not as frequently, such as a telephone or headphones
  • The ‘Non-Working Area’ should be exactly that: a area where you keep items that you don’t need on a daily basis to do your job. Items could include a photo frame or folders. You would need to lean forward and stretch to reach this zone, however this should be avoided and you would be better advised to stand up or move the item closer.

Position of mouse

  • The best position for your mouse is close to the keyboard as possible.
  • The mouse should be positioned to allow you to keep your wrist straightand relax your arm.
  • Overreaching should be avoided, whilst you should also take your hand off the mouse when not in use.